Auto finance tracking, built for the financier

The phrase gets searched by two completely different people, and they need opposite products. A borrower wants to watch their own car or bike EMIs come down — a personal budgeting job. A financier wants to track a book of vehicle loans: who owes what, which vehicle secures it, who is behind, and whether the whole operation is making money.

Vasool is for the second person. If you finance two-wheelers, three-wheelers, cars or commercial vehicles — as a money lender, a finance company or an NBFC — this is the side of the line you are on, and our vehicle finance software page covers how the whole company runs on it. If you are a borrower looking to track your own instalments, an expense app will serve you better than this will, and we would rather say so than waste your evening.

The distinction matters in the software, not just the marketing. A borrower's tracker needs a reminder and a balance. A financier's tracker needs a vehicle register, origination charges, a field team, an audit trail and a repossession ledger. Those are not the same product with a different login — and the overlap is roughly the EMI schedule, which is the one part everybody gets right. See the loan types Vasool runs for where vehicle finance sits alongside the rest of a mixed book.

A vehicle finance company closes the month with ₹18 lakh collected, and the owner treats that figure as the month's performance. It isn't. Between "collected" and "earned" sit charges, waivers, seizure proceeds and shortfall — and in auto finance specifically they are large enough to flip a good month into a flat one.

The surprise for most owners is the charge columns. On a book with frequent disbursement, the charges collected at loan origination can rival or exceed the interest earned over the same period. If you only watch the collection total, that income is real but invisible, and you cannot tell whether a slow month was a lending problem or a recovery problem.

So four reports answer four different questions: the dashboard and collection reports tell you whether the field team collected what was due; the profit and loss ledger tells you where the money actually came from; closure records tell you what you chose to give away and who approved it; and the Recovery P&L tells you whether seizing that vehicle earned you anything. The long version is in our post on why vehicle finance collections aren't profit.

Ask a vendor what happens when a seized vehicle is sold. A surprising number post the sale proceeds as a payment against the loan, because it clears the outstanding and the account closes cleanly. It is the single most distorting thing a vehicle finance system can do.

Booking ₹85,000 of sale proceeds as a "collection" inflates your collection figures for a month in which recovery actually failed, credits a field officer with a collection they did not make, and hides the failure itself — the account that had to be seized stops looking like a problem. A financier whose software merges the two genuinely cannot tell a strong collection month from a month of heavy seizures.

Vasool keeps them apart by design, and then measures the seizure on its own terms. Valuation is frozen at the moment of seizure so a historical record does not drift when market prices move. Refurbishment cost and days held are carried, because a vehicle sitting in your yard for ninety days costs money. And shortfall stays visible on the record rather than disappearing into a closed loan — you may never collect it, but a book that quietly forgets its shortfalls will overstate how well seizures are working, every single time.

Software that records only repayments measures half a round. An officer working a route in India collects money and also spends it, and "Petrol 200" is exactly the kind of entry that never reaches the book when it is scribbled on a slip and typed up that evening — which is when the cash bag stops matching. Vasool takes both by voice: the collection at the doorstep, the expense at the moment it is incurred, each with a photo where the evidence matters.

Everything attaches to the route. Routes are planned and assigned ahead of the day, officers navigate them with GPS, completion is tracked as it happens, and a location history shows where staff actually went. Because each collection and expense carries its route, the day book is per route and end-of-day settlement compares one officer's cash against one officer's recorded movements — not against a pooled total nobody can decompose.

What comes out of that is reporting you can act on: officer performance with collection efficiency, attendance and expense breakdown; overdue and DPD ageing; cash flow by account; and profit and loss for the period, exportable as PDF or CSV. The voice approval workflow page shows how capture, control and reporting fit together across every market.